16 Things You Didn’t Know Your Wedding Planner Can Do

What does a wedding planner actually do? Probably a lot more than you expected! Check out our list of wedding planner tasks that you might not be aware of.

Wedding coordinators are one of the most critical parts of an amazing wedding day, but you might not even realize the full extent of a wedding planner’s duties. Beyond their amazing advice, guidance, and organization, a wedding planner can handle everything – and we mean everything – the little things that many couples need an extra helping hand to cover.

So what do wedding planners do? We picked the brains of wedding planner Erin McLean from McLean Events in Raleigh, NC, and she breaks down 16 things you probably had no idea your wedding planner could actually achieve.

Check out this list of all the wedding planner services provider tasks that can help make your nuptials a breeze.


Develop design elements with a Wedding Planner

Often when couples hear “wedding planner” and immediately think about logistics and coordination. But even more than that, most full-service wedding planner jobs include design services to help couples select color palettes, decor, locations, lighting, and an overall aesthetic that extends throughout. Throughout their event.


Initiate family mediation

“Weddings can show family dynamics that bring about heightened emotions,” Teejah Fitchette. “A lot of times it’s my job to find compromises and have the conversations that need to happen. Usually, a simple clarification has to be made so that everyone is on the same page! ”


Manage the finances of the wedding

Not only can the wedding planners help you work out and oversee your budget, but they also keep track of when your payments are due so no deadline is ever missed.


Offer a contribution and expertise in fashion

Require an extra pair of eyes to decide what your groomsmen, bridesmaids, family members, and little ones will wear? Let your wedding planner take care of the advice. Additionally, your wedding planner duties may include valuable advice on the wedding dress and the selection of bridal accessories.


Plan your wedding meetings

Good wedding planners are always two steps ahead, so they will likely take on the task of planning vendor or venue meetings leading up to the big day.


Configure your wedding website

We like to think that setting up your wedding website is pretty seamless, but your planner can help you take care of all the tweaks and changes to make sure it’s perfect.


Send invitations

Not interested in twisting the arms of your bridesmaids or family members to help fill out, stamp, and send all of your invitations? This is where the duties of the wedding planner come in. They’ll take care of those time-consuming details so you can enjoy every second of an engaged life.


Track your RSVPs

Every couple that has gone through the planning process knows exactly how stressful managing these RSVPs can be. But with a wedding planner by your side? Consider that headache as another thing on your to-do list.


Vet of potential sellers

You’ve found your wedding planner, but what about the rest of the sales team? Leave it up to your planner to check out any potential hires to make sure you’re only working with truly reputable professionals.


Plan the customer experience

When it comes to the wedding weekend, it’s all about the experience and your wedding planner will make sure your guests have one to remember. They’ll coordinate details like travel, hotel room blocks, transportation day, and welcome bags as you sit back and enjoy the memories.


Offer label advice

From seating plan dilemmas and wedding stationery wordings to awkward “plus one” invitations, a wedding planner is a couple’s go-to resource for all things proper etiquette.


Oversee soundchecks

We’ve all seen an event where the speaker systems go wrong or the microphone cracks, but your planner will make sure any sound setup goes off without a hitch.


Help Style Wedding Photos

Rest assured that your organizer will work closely with the photographer and videographer to keep the schedule, ensure they are present during all events, style your paper products, and make sure the bride has no strand of hair on her face which she will regret in the photos.


Make sure no time is missed

What does a wedding and event planner do on your wedding day? A planner will make sure that your loved ones don’t accidentally miss key moments. From the speeches to the cake cutting to the first dance, they’ll make sure your family is there every step of the way.


Manage unruly guests

The last thing a couple wants to deal with is a guest who’s had a little too much and causes a total scene. A good planner will make sure any overly indulgent guests get coffee and gently pull them away from the spotlight so the bride and groom never even notice.


Coordinate your big outing

One of your wedding planners maybe to make sure that your getaway is as magical as the day itself. Premium! They will also ensure that all travel bags or personal effects arrive safely at their hotel.


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