As Outlook users, we know how difficult it is to manage PST files. The majority of customers uses MS Outlook because of its performance and extensive features. However, the most common issue with Outlook is with its data file PST (Personal Storage Table) file. Sometimes because of its oversized error we have to compact PST file
PST files in Outlook have a file size limit since they can only store mailbox data up to a particular size. Users should never let the PST file grow over its maximum size limit, as this might result in serious corruption and also this leads to degrading the Outlook performance. In this blog, we’ll show you how to compress a PST file without using Outlook.
The MS Outlook email software saves its PST data files in one of two formats: ANSI, which is used in Outlook versions 1992 to 2002, and Unicode, which is used in Outlook versions 2003 and later. PST files in the ANSI format can hold up to 2GB of mailbox data.
A UNICODE format PST data file, on the other hand, may store 20 to 50 GB of data in a mailbox. Unicode PST files seldom exceed their maximum size restriction, however ANSI PST files frequently exceed their maximum size limit. Then read this article to learn how to reduce PST file size without Outlook.
Challenges Faced by the Users with Oversized PST Files
A large PST file can cause a variety of difficulties, including corruption. Because a huge PST file often affects Outlook performance and many other factors, the user must compact the PST file . Following are some of the key issues that Outlook users suffer after exceeding the maximum size restriction for PST files:
Large PST files can easily become corrupted or damaged — When PST files reach their maximum size, they are vulnerable to corruption. These problems usually develop when data is accessed through a network.
PST files that are too large to open can be inaccessible – The corruption of the PST file causes it to become inaccessible by displaying an error message. “Your PST data file may have exceeded its maximum size limit,” for example, may be the error message.
Professional Method to Compress a PST File Without Opening Outlook
Outlook users can try a professional solution that is faster than the manual solution. Use an Advanced PST Splitter Tool that produces excellent results and does not necessitate any technical skills.
It is an absolute way for reducing PST by size, folder, date, year, and email ID. The software can divide PST files in both ANSI and UNICODE formats. Compress Outlook data files with no changes to the original PST files using this safe and secure wizard.
Step by Step Process of the Software
- Download and launch the software. Click on Add File
- Choose Split option, split by size
- The software will show you the summary of the Split information. Hit the Next button
Manual Methods to Reduce the Size of PST File
By Compact Now Utility
- Initially click on the File >> info
- Go to Account Settings
- A dialogue box will open. Click on Data files >> Settings
- Under the Personal folder, click on Compact Now
- At last, click on Ok.
For MS Outlook 2003 and 2007
- First, click on File >> Data file Managements
- A dialogue box will pop up. Click on Data files >> Settings
- From the Personal folder, click on Compact Now
- Lastly, click on Ok.
Well there is a decent possibility that the manual method will fail. Because the free method does not allow you to split a corrupted PST file. Even the installation of MS Outlook is required to manually divide Outlook data files. But don’t be concerned! In the following section, we will go over a great way to split up a large PST file without installing Outlook.
The Benefits of Reducing PST File Size
1.It assists users in managing their Outlook mailbox data.
2.Splitting a large PST file can help you solve issues like hanging and slow performance in Outlook.
3.It avoids the problem of MS Outlook corruption.
In this write – up we have discussed the best ways to compact PST file. Both manual as well as the professional approach is discussed to resolve the request. To perform the manual approach there should be Outlook application installed in your system and thus, have number of loopholes that will definitely give a headache to the users. As a result, to overcome all this we have come up with the best solution that is highly advanced and is well designed. The software will solve each and every problem of the users. Therefore to split PST file into smaller parts we will recommend you to use the wizard.
Frequently Asked Questions
In this section, we address the most frequently asked questions about reducing an oversized PST file without affecting the file’s content.
Q1. How do I divide a large PST file into parts?
Ans: The software is the best way to split a large PST file into smaller parts. Follow the steps below.
1.Download and run the tool.
2.Add the PST file(s) and then click Next.
3.Select the splitting options, split by size
- At last click on Next.
Q2. My PST file is excessively large. Can I move it?
Ans: You can migrate your PST file. Outlook errors and file corruption from the large-sized PST file. There are various methods for migrating your PST file. You can choose between manual and automatic methods.
Q: What happens when you compress an Outlook data file?
Ans: When the Outlook data file is compressed, the space occupied by these files is greatly reduced. It expands the amount of space available for Outlook functionality. As a result, Outlook’s efficiency will improve.
Q4. Is it possible to compress the PST file without opening Outlook?
Ans: Yes of course, you can compress the PST file without using Outlook. The most suitable option is to Break up the Outlook data file into smaller files. It divides the size between two PST files, thereby saving space. The above discussed software can be used.
Q5. How can I reduce the size of my PST file without using Outlook?
Ans: Using advanced wizard you can reduce the size of Outlook PST files without using Outlook. It splits the mailbox data of a large PST file into several smaller files. As a result, the file is significantly compressed.