The most popular email client today in the world of technology and technology is HCL / IBM Lotus Notes and MS Outlook. Lotus Notes has many security functions so that users can send/receive email activities in a very secure way. By sending an email and users can create a calendar, sync contacts, and other types of tasks using Lotus Notes. To save mailbox data for Lotus Notes users allows the provision of archive work. This Lotus Notes archive functionality enables users to make a backup copy of Lotus Notes data emails, contacts, and calendars. Lotus notes save these archive files with. NSF extension. NSF files only work on Lotus Notes and access to the archive.NSF files directly with any other programs are not possible.

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Sometimes users need to access the Lotus notes archive without lotus notes and try to read the Saved Lotus Notes File in Outlook, but are unable to perform that process. The reason is that they do not have an accurate way to access archive files .nsf without Lotus notes. But here we are going to give you a solution to this, before this let’s explore why users need access to the Lotus notes archive without lotus notes.

Why do users tend to convert the Lotus Notes files?

There can be various reasons why a user needs access to the Lotus Notes archive in an Outlook email client such as: –

  • Most users prefer an Outlook email client and various Lotus Notes users are also familiar with the Outlook email client. This is one of the reasons why many users want to learn to access the Lotus Notes archive in Outlook.
  • If the user has old archive .nsf files of Lotus Notes and wants to access their data without opening the Lotus Notes application.

Methods of conversion

Users can follow the manual or the automated conversion of the Lotus Notes NSF files to Outlook PST format. We will learn both methods of conversion.

The manual method of conversion

For manually conversion of the Lotus Notes NSF files to Outlook PST format users have to follow the below provided steps.

  1. First, Install Lotus Notes on your OS.
  2. Now, click on the File tab and select the Open option and select the Lotus Notes app.
  3. Now a program window will appear add the NSF files and select the Open button.
  4. In the File menu, click Export.
  5. Enter the required information and add the file name, file location, and save the type as .csv
  6. Then, in the CSV export dialog box select the required option and click OK to proceed with the process.
    (Now convert those CSV files to PST format)
  7. Install MS Outlook into your system.
  8. Now, create a profile.
  9. Now, start MS Outlook.
  10. Right-click on the “File” tab located in the menu bar
  11. Select the Open and Export button and select the Import / Export option
  12. A dialog box will appear and select “Import from another program or file” and select the “Next” button
  13. Select “Different Standard Values” as the file type
  14. Click on the “Browse” button and select how to save the converted file
  15. Select the folder where you are going and right-click the “Next” button.
  16. Map the file and select the box and select the “Finish” button.

Users can follow the above procedure but still, users do faces many hurdles while converting their Lotus Notes files to PST format manually.

Limitations faced by the manual method

The limitations that are faced by the users while following the manual conversion of the Lotus Notes NSF files. These limitations are;

  • Users do face many hurdles
  • The instant result is not provided
  • Bulk conversion is not there
  • The accurate result is not provided

These are the hurdles that are faced by the users while following the manual method of conversion.

Professional method of conversion

Users can also follow the professional method to convert Lotus Notes NSF files to Outlook PST format. These steps are easy to be followed by any user. Let us have a look at these steps;

  1. Install and launch the NSF to PST Converter application in your system
  2. Now, add the NSF files you need to convert
  3. Browse how to save the converted NSF files

Browse Lotus Notes NSF

  1. Get a preview of the additional NSF files

Preview NSF

  1. Finally hit the “convert now” button.

Convert NSF File

Users can follow these steps reliably without facing any kind of issue.

Final Words

In this blog, we have learned about the method of conversion of the NSF files to PST format. Go to the demo version of the app to know more about the application. The demo version is free of cost tool for letting the users a more about the tool.


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